General Conditions

• Click here for conference/workshop registration.
• Each paper/poster must have at least 1 dedicated registration by June 25, 2018, otherwise it will not be included in the conference program and proceedings.
• A student cannot register at the student rate if she/he is the only author who registers for an accepted paper.
• If an author is an ACM/SIGBio member or ACM/SIGBio student member, he/she will get a discount, as specified in the following table.
• Extra page charges: $100 per page (up to 2 pages).
• For registration using checks, please make the checks payable to ACM and send the checks to:
  Diane VanNatter,
  Department of Computer Science and Engineering,
  University at Buffalo, The State University of New York,
  338 Davis Hall,
  Buffalo, NY 14260-2500,
  U.S.A.
  Phone: (716) 645-6174
  Fax: (716) 645-3464
  Email: dmv3@buffalo.edu
• Cancellation requests received on or before June 26, 2018 are fully refundable less a processing fee of 10% of the amount paid. There will be no refunds after June 26, 2018. All cancellation requests must be in writing via email to pghosh@vcu.edu.
• For further questions regarding registration, please contact Dr. Preetam Ghosh (pghosh@vcu.edu).

Registration Fee Table
Conference registration covers the workshop costs.

Registration Type	By June 25, 2018	After June 25, 2018
ACM/SIGBio Member	680 USD	780 USD
Non-ACM/SIGBio Member	780 USD	880 USD
Student ACM/SIGBio Member	400 USD	500 USD
Student Non-ACM/SIGBio Member	500 USD	600 USD
Wednesday only for ACM/SIGBio Members	310 USD	350 USD
Wednesday only for ACM/SIGBio Student	200 USD	250 USD

Venue

ACM-BCB 2018 will be held at:

• JW Marriott Washington DC
• 1331 Pennsylvania Avenue NW
• Washington, DC 20004
• www.marriott.com/hotels/travel/wasjw-jw-marriott-washington-dc
• Phone: +1 202-393-2000
• Toll-free: +1 800-393-2503
• Maps and Transportation: http://www.marriott.com/hotels/maps/travel/wasjw-jw-marriott-washington-dc/

ACM-BCB Room Rate
Reservation cutoff date is Friday, August 10th, 2018, rates will go up after this date. The following room rate is valid for August 26, through September 4, 2018:

Room Type	Price
Single/double occupancy	$209.00
Triple occupancy	$219.00
Quad occupancy	$219.00

Reservations
Reservations can be made with JW Marriott Washington DC at this link.

Student Hotel Roommate Finder
If you are looking for a roommate while at the ACM-BCB conference in Washington, D.C., register on this Roommate Finder service and let others know.
Note: Only ACM-BCB 2018 attendees are permitted to use this service. It is your responsibility to contact prospective roommates, conduct appropriate inquiries or screening and make final hotel arrangements. ACM-BCB and its organizers assume no responsibility for your arrangements.
To ensure the safety of the individuals using this service, you may be asked to furnish identification documents and proof of conference registration.
Messages that are unrelated to ACM-BCB 2018 or roommate search, will be deleted by the forum administrator.

NSF-Sponsored Travel Award

NSF has approved a travel grant to support up to 10 students in US-based institutions with up to $1,000 each to cover travel and registration cost for attending ACM-BCB 2018.

1. Pre ACM-BCB 2018:
   By 4 P.M. US EDT on Aug. 30, 2018 (Thursday), all US-based institution students who are interested in this travel award, need to submit an application package with two REQUIRED files to be qualified to participate in the NSF-sponsored student forum.
2. During ACM-BCB 2018
   On Aug. 31 st , 2018 (Friday), there will be a NSF-Sponsored Student Forum in Salon D in ACM-BCB 2018 Conference hotel. Time: 4pm-6pm EDT. Those who have successfully submitted application package on time will get a presentation slot to speak. Based on committee’s voting, 10 top candidates will be notified the selection post the ACM-BCB 2018.
3. Post ACM-BCB 2018
   To confirm the acceptance of the $1,000 NSF travel award, candidates will need to submit a 1-page summary on what they have learned during the ACM-BCB 2018. Then travel reimbursement will be done through Georgia Tech.

Pre ACM-BCB 2018 Application Package:
All students who are from US-Based institutions are welcomed to submit an application package to acmbcb2018.travel@gmail.com. The email subject line should follow the format: ACMBCB2018 NSF Travel Award Application from FirstName-LastName_InstituteName.
The whole application needs to include one PDF file, and one PPT with distinctive naming convention: FirstName-LastName_InstituteName_File-xx.pdf and FirstName-LastName_InstituteName_File-xx.ppt.

1. One PDF file (please use the file template provided use .docx file to create the pdf) should include:
   1. An ACMBCB2018-Related Research or Teaching-Education Project Abstract
      1. This abstract should be a 1-page NSF-style summary describing “a research project” or “a teaching-education experience” relating to bioinformatics, or computational biology, or health informatics. Please summarize ‘Intellectual Merit’ and ‘Broad Impact’ as defined by NSF; and
      2. If you have a co-authored paper or poster in ACMBCB, please provide the title.
   2. A Bio-sketch and A Photo (250 Words) as in the template provided.
   3. A Verification of Good Academic Standing in Applicant’s US-Based Institute from the applicant’s advisor/mentor (for graduate students), or department program chair (for high school or undergrad students).
2. One PPT presentation file (please use the file template provided )should include:
   1. 2-slide to share your abstract summary on an ACMBCB2018-related “research project” OR “teaching-education experience”; and
   2. 1-slide to share why you attend ACMBCB2018.

Important Dates:

Application Deadline: 4 P.M., US-EDT, August 30th , 2018
NSF-Sponsored Student Forum Presentation: 4-6 P.M., US-EDT, August 31st, 2018
NSF Travel Award Selection Notification: September 10th, 2018 (Monday)
Confirmation of Acceptance: September 17th, 2018 (Monday)
Proceeding with Travel Reimbursement: After September 25th, 2018

Visa

We would be happy to send you a visa support letter if you need one to attend ACM-BCB 2018.
These letters must come from ACM, and you can find the information to request your support letter at https://www.acm.org/special-interest-groups/volunteer-resources/conference-manual/visa-support-letters.
From the aforementioned link:

The Association for Computing Machinery does not issue formal invitation letters for visas to attend ACM sponsored conferences. We can however issue a visa support letter.

• ACM is able to provide visa support letters to attendees as well as authors with accepted papers, posters, or members of the conference committee.
• For visa support letters, refer all requests to supportletters@acm.org.ACM suggests posting this address on the conference web-site. Those requesting a letter should allow 7-10 business days to receive it. All requests are handled in the order they are received. The information below should be included with the request.

For Visa support letters, please send all requests to the Office of SIG Services supportletters@acm.org

• Name (as it appears on attendee’s passport) and mailing address
• The name of the conference attendees is registering for
• Attendee’s registration confirmation number (if available) OR
• Authors may indicate their paper title. Speakers can provide the title of their talk.
• Include a fax number or email address of where letter can be sent

ACM does not provide letters for transport of vendor or presenter equipment. ACM suggests shipping the materials insured to the conference facility.